<p>
	<strong>Summary</strong>:</p>
<p>
	Reporting to the Office Services Coordinator, the Receptionist will be responsible for acting as the first point of contact for all visitors to Brion Energy as well as providing back up for the Office Administrator.</p>
<p>
	<strong>Responsibilities</strong>:</p>
<ul>
	<li>
		Ggreeting visitors, answering phones, and receiving general e-mail inquiries and directing as appropriate</li>
	<li>
		Processing all incoming mail, courier deliveries and faxes (e.g. open/date stamp, sort, deliver, etc.) and coordinate outgoing mail (postage and pick-up, arranging couriers as required, etc.)</li>
	<li>
		Responsible for afternoon mail run</li>
	<li>
		Arranging catering as requested and tracking requests.</li>
	<li>
		Contacting building maintenance as required and coordinating the resolution of minor/every day concerns&nbsp;</li>
	<li>
		Responsible for the reconciliation of corporate credit card.</li>
	<li>
		Responsible for the travel invoice reconciliation.</li>
	<li>
		Responsible for the afternoon mail run.</li>
	<li>
		Provide back-up administrative assistance as required (e.g. assisting with coordinating travel arrangements, typing of routine correspondence (memos, letters, forms, and reports, etc.)</li>
	<li>
		Assist in the coordination of all corporate events</li>
	<li>
		Assist with organizing off site events for various groups</li>
	<li>
		Responsible for ordering access cards, both temporary and permanent.&nbsp; Managing a audit with the building twice a year.&nbsp; Getting sign-off from both Hines and Manager.</li>
	<li>
		Order Business cards&nbsp; for new and existing employees</li>
	<li>
		Keep the Intranet phone list and floor plans up-to-date.</li>
	<li>
		Develop and maintaining contact lists/reception handbook to ensure seamless coverage when absent</li>
</ul>
<p>
	&emsp;<br />
	<strong>Qualifications</strong>:</p>
<ul>
	<li>
		3 years of reception and/or administrative assistance experience preferred, with a Diploma in Office or Business Administration an asset.</li>
	<li>
		Evidence of outstanding verbal and written communication skills and exemplary customer service skills (e.g. courteous and professional demeanor; an ability to interact at all organizational levels, evidence of discretion, tact and diplomacy; keen sense of judgment in responding to inquiries; etc.)</li>
	<li>
		Strong organizational and administrative skills (e.g. proficient in Microsoft Office and Outlook; ability to multi-task and work with minimal supervision in efficiently and effectively complete all tasks and assignments; etc.)</li>
</ul>
