a:11:{s:2:"id";s:2:"38";s:12:"cms_headline";s:36:"Administrative Assistant- Operations";s:5:"title";s:36:"Administrative Assistant- Operations";s:7:"content";s:3334:"<h3>
	Summary</h3>
<p>
	Reporting to the Production Operations Director, the Administrative Assistant is primarily responsible for all administrative tasks for the Operations Team.</p>
<h3>
	Responsibilities</h3>
<p>
	1. Office Admin duties include:</p>
<p>
	a. Coordinating building maintenance issues/concerns with the Senior Administrative Assistant<br />
	b. Monitoring and maintaining kitchens, file and copy rooms, ensuring adequate supplies are available/ordering as required, fridge is stocked and kept clean, and dishwasher is loaded and emptied daily<br />
	c. Providing back-up coverage to corporate reception/administration as required</p>
<p>
	2. Provides clerical/administrative assistance to Operations Team, including:</p>
<p>
	a. Compiling information, prepares and/or coordinates the preparation of reports, correspondence, and presentations as requested<br />
	b. Recording, typing and distributing minutes for meetings as required<br />
	c. As requested, follows up on items requiring action, including obtaining information and preparing briefs on issues, resolving minor administrative matters, coordinating meetings, making travel and lodging arrangements, etc.<br />
	d. Assisting with data entry using corporate accounting software in support of department budgeting and cost tracking activities.<br />
	e. Managing vacation and out of office tracking.<br />
	f. Assisting in booking travel, tracking corporate credit card/expense claims.<br />
	g. Tracking agreements and contract approval process.<br />
	h. Assisting with assembling reports and studies.<br />
	i. Working with Document Management to ensure all permits, licenses and reports are properly filed.<br />
	j. Inputing all stakeholder correspondence into Staketracker.<br />
	k. Assisting in the preparation of regulatory approvals, licenses and permits.<br />
	l. Providing research support on regulatory and environment requirements.<br />
	m. Assisting in the preparation of government and stakeholder notification packages.</p>
<p>
	3. Provides technical support to the operations teams, including:</p>
<p>
	a. Preparing and distributing daily field activity reports.<br />
	b. Assisting with regulatory approvals and project planning for field activity, including OSE applications.<br />
	c. Assisting with bid preparation, evaluation, and award services.<br />
	d. Assisting with emergency response planning.<br />
	&nbsp;</p>
<h3>
	Qualifications</h3>
<p>
	&bull; 5+yrs previous experience at an senior administrative level<br />
	&bull; Advanced proficiency in and strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook with Microsoft Office Specialist Certification preferred<br />
	&bull; Strong communication skills, both verbal and written, to interact with a wide range of individuals in a wide range of situations, which often require tact, diplomacy and discretion;<br />
	&bull; Evidence of sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects and adding value in the process.<br />
	&bull; Oil and Gas experience considered and asset<br />
	&bull; Hands-on self-starter with a&nbsp; high degree of initiative, attention to detail, and exceptional organizational and time management skills;</p>
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