<h3>
	Summary</h3>
<p>
	Reporting to the Production Operations Director, the Administrative Assistant is primarily responsible for all administrative tasks for the Operations Team.</p>
<h3>
	Responsibilities</h3>
<p>
	1. Office Admin duties include:</p>
<ul>
	<li>
		Coordinating building maintenance issues/concerns with the Senior Administrative Assistant</li>
	<li>
		Monitoring and maintaining kitchens, file and copy rooms, ensuring adequate supplies are available/ordering as required, fridge is stocked and kept clean, and dishwasher is loaded and emptied daily</li>
	<li>
		Providing back-up coverage to corporate reception/administration as required</li>
</ul>
<p>
	2. Provides clerical/administrative assistance to Operations Team, including:</p>
<ul>
	<li>
		Compiling information, prepares and/or coordinates the preparation of reports, correspondence, and presentations as requested.</li>
	<li>
		Recording, typing and distributing minutes for meetings as required.</li>
	<li>
		As requested, follows up on items requiring action, including obtaining information and preparing briefs on issues, resolving minor administrative matters, coordinating meetings, making travel and lodging arrangements, etc.</li>
	<li>
		Assisting with data entry using corporate accounting software in support of department budgeting and cost tracking activities.</li>
	<li>
		Managing vacation and out of office tracking.</li>
	<li>
		Assisting in booking travel, tracking corporate credit card/expense claims.</li>
	<li>
		Tracking agreements and contract approval process.</li>
	<li>
		Assisting with assembling reports and studies.</li>
	<li>
		Working with Document Management to ensure all permits, licenses and reports are properly filed.</li>
	<li>
		Inputing all stakeholder correspondence into Staketracker.</li>
	<li>
		Assisting in the preparation of regulatory approvals, licenses and permits.</li>
	<li>
		Providing research support on regulatory and environment requirements.</li>
	<li>
		Assisting in the preparation of government and stakeholder notification packages.</li>
</ul>
<p>
	3. Provides technical support to the operations teams, including:</p>
<ul>
	<li>
		&nbsp;Preparing and distributing daily field activity reports.</li>
	<li>
		Assisting with regulatory approvals and project planning for field activity, including OSE applications.</li>
	<li>
		Assisting with bid preparation, evaluation, and award services.</li>
	<li>
		Assisting with emergency response planning.<br />
		&nbsp;</li>
</ul>
<h3>
	Qualifications</h3>
<ul>
	<li>
		1-2+yrs previous administrative experience.</li>
	<li>
		Proficient in Mandarin and English and excellent communication skills (written and oral) preferred.</li>
	<li>
		Advanced proficiency in and strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook with Microsoft Office Specialist Certification preferred.</li>
	<li>
		Strong communication skills, both verbal and written, to interact with a wide range of individuals in a wide range of situations, which often require tact, diplomacy and discretion.</li>
	<li>
		Evidence of sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects and adding value in the process.</li>
	<li>
		Oil and Gas experience considered and asset.</li>
	<li>
		Hands-on self-starter with a&nbsp; high degree of initiative, attention to detail, and exceptional organizational and time management skills.</li>
</ul>
<p>
	&nbsp;</p>
