<h3>
	Summary<br />
	&nbsp;</h3>
<p>
	Functionally reporting to the Office Services Coordinator, and directly working with the Pipeline and Infrastructure Group the Administrative Assistant is responsible for supporting the team in any required administrative tasks.<br />
	&nbsp;</p>
<h3>
	Responsibilities</h3>
<p style="margin-left: 40px">
	<br />
	&bull; Recording, typing and distributing minutes for meetings along with loading approved minutes to Coreworx.<br />
	&bull; Tracking camp use and comparing all invoices to the tracked data<br />
	&bull; Assisting Senior Administrative assistant in preparing Travel Authorization forms and Camp Request Forms<br />
	&bull; Managing vacation and out of office for the Pipeline and Infrastructure team<br />
	&bull; Tracking agreements and the contract approval process<br />
	&bull; Working with Document Control to ensure all permits, licenses and reports are properly filed.<br />
	&bull; As requested, follows up on items requiring action, including obtaining information and preparing briefs on issues, resolving minor administrative matters and coordinating meetings.<br />
	&bull; Managing and Controlling RFI logs<br />
	&bull; Provide support to Project Controls for the Weekly Report coordination and consolidation, as well as for bi-weekly presentations<br />
	&bull; Updating the Action Item List on a bi-weekly basis<br />
	&bull; Provide interface between Document Control and Joint Venture companies<br />
	&bull; Coordinating building maintenance issues/concerns with Office Services Coordinator<br />
	&bull; Monitoring and maintaining kitchens, common areas, and meeting rooms<br />
	&bull; Collect Time Sheets from the Pipeline &amp; Infrastructure&nbsp; team and distribute them for review and approval<br />
	&bull; Providing support and back-up to the Senior Administrative Assistant as well as supporting the rest of the Administrative Team<br />
	&bull; Periodically supporting other areas of the Projects team<br />
	&bull; Providing back-up coverage to corporate reception/administration as required<br />
	&bull; Collaborate with the Corporate Administrative Team to ensure efficient resolution of administrative issues.</p>
<h3>
	Requirements<br />
	&nbsp;</h3>
<p style="margin-left: 40px">
	&bull; 1-2 years of administrative experience<br />
	&bull; Proficiency in and knowledge of Microsoft Word, Excel, PowerPoint and Outlook with Microsoft Office Specialist Certification preferred<br />
	&bull; Strong communication skills, both verbal and written, to interact with a wide range of individuals in a wide range of situations, which often require tact, diplomacy and discretion;<br />
	&bull; Evidence of sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects and adding value in the process.<br />
	&bull; Hands-on self-starter with a&nbsp; high degree of initiative, attention to detail, and exceptional organizational and time management skills;<br />
	&bull; Oil and Gas experience considered and asset</p>
