a:11:{s:2:"id";s:3:"185";s:12:"cms_headline";s:74:"Administrative Assistant, Business Transformation and Knowledge Management";s:5:"title";s:74:"Administrative Assistant, Business Transformation and Knowledge Management";s:7:"content";s:3596:"<p>
	<strong>Summary</strong></p>
<p>
	Reporting to the Director of Business Transformation &amp; Knowledge Management Group (BT&amp;KM), the Administrative Assistant will primarily be responsible for all administrative tasks for the BT&amp;KM Team, and for helping with the VP of Business Transformation and Business Service Group administrative needs as necessary.</p>
<p>
	<br />
	<strong>Responsibilities</strong></p>
<p>
	Provides clerical/administrative assistance to the BT&amp;KM team, including:</p>
<ul>
	<li>
		Compiling information, preparing and/or coordinating the preparation of reports, correspondence, and&nbsp; presentations.</li>
	<li>
		Recording, typing and distributing minutes for meetings.</li>
	<li>
		Following up on items requiring action, including obtaining information and preparing briefs on issues, resolving minor administrative matters, coordinating meetings, making travel and lodging arrangements, etc.&nbsp;</li>
	<li>
		Assist with data entry using corporate accounting software in support of department budgeting and cost tracking activities; and assist with the compiling/consolidation of the financial performance for the BT&amp;KM team on monthly basis.</li>
	<li>
		Managing vacation and out of office tracking.</li>
	<li>
		Assisting in tracking corporate credit card/expense claims for the team.</li>
	<li>
		Tracking agreements and contract approval process.</li>
	<li>
		Assisting with assembling reports and studies.</li>
	<li>
		Working with Document Management to ensure all documents for the whole team&nbsp; are properly filed in the system.</li>
	<li>
		Working with team leads/managers to organize and manage the S drive folders.</li>
	<li>
		Collaborating with the corporate administrative team to ensure efficient resolution of administrative issues.</li>
</ul>
<p>
	<br />
	Other Office Administrative duties include:</p>
<ul>
	<li>
		Coordinating building maintenance issues/concerns with the Office Services Coordinator.</li>
	<li>
		Monitoring and maintaining kitchens, file and copy rooms, ensuring adequate supplies are available/ordering as required, fridge is stocked and kept clean, and dishwasher is loaded and emptied daily.</li>
	<li>
		Providing back-up coverage to corporate reception/administration.</li>
</ul>
<p>
	&nbsp;</p>
<p>
	<strong>Requirements</strong></p>
<ul>
	<li>
		3+yrs previous experience at an senior administrative level</li>
	<li>
		Bachelor or equivalent degree is a requirement and has potential capability to move to the next level</li>
	<li>
		Advanced proficiency in and strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook with Microsoft Office Specialist Certification preferred</li>
	<li>
		Able to work effectively within a fast paced environment, dealing with issues and managing conflicts priorities while ensure deadlines are met</li>
	<li>
		Ability to manage confidential materials in an appropriate manner</li>
	<li>
		Strong communication skills, both verbal and written, to interact with a wide range of individuals in a wide range of situations, which often require tact, diplomacy and discretion</li>
	<li>
		Evidence of sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects and adding value in the process</li>
	<li>
		Hands-on self-starter with a&nbsp; high degree of initiative, attention to detail, and exceptional organizational and time management skills</li>
	<li>
		Oil and Gas experience considered and asset</li>
</ul>
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